Restaurant365 Bookkeeping,
Done Right

Restaurant365 is a serious, restaurant-specific platform — it ties your point-of-sale sales, inventory and recipe costing, accounts payable, and payroll into one system so you can see food cost, labor, and profit across every location. That power only pays off if the books behind it are kept correctly. A general bookkeeper who has never worked a restaurant close will fight the platform; we run the books inside it the way it was designed to be run.

Why generic bookkeeping breaks on Restaurant365

Restaurant365 is not QuickBooks with a restaurant skin. It is built around how restaurants actually operate — daily sales from the POS, inventory counts and recipe costs, vendor invoices flowing through AP automation, and payroll with tips — and it reports on operating periods (many restaurants use thirteen four-week periods or a 4-4-5 calendar), not tidy calendar months. Two things go wrong when the wrong person keeps the books:

• The restaurant math is missed. Prime cost, food-cost percentage, POS-to-bank reconciliation, tip liability, delivery-app commissions grossed up to the full sale — these are foreign to standard small-business books, and they are exactly where a restaurant's thin margin lives.
• The platform is underused. R365's daily sales journal, AP approval workflows, and consolidated reporting are only as good as the person operating them. Left half-configured, it becomes an expensive place to store messy data.

We speak both languages — restaurant accounting and the Restaurant365 system — so your books and your reporting actually line up. If you want the deeper background on the numbers themselves, our guide to restaurant bookkeeping walks through COGS, prime cost, tips, and the weekly reports every owner should read.

What we run inside your Restaurant365

We operate as your bookkeeping team within the R365 account you already own. A typical engagement covers:

• Daily sales journal. We keep the POS-integrated daily sales entries clean — sales by category, comps and discounts, sales tax collected, tips, and every tender type (cash, each card, gift cards, delivery apps) — so revenue is recorded in full, not just as the net that hit the bank.
• AP automation. Vendor invoices captured and coded through R365's approval workflow, entered as accounts payable when they arrive so accrual COGS stays accurate — and so a supplier who quietly raised a price gets caught.
• Bank & credit-card reconciliation. Every deposit, processor fee, delivery-app remittance, and tip payout tied out against the sales journal, using R365's matching to flag anything that does not line up.
• COGS & food-cost tracking. Inventory counts and recipe costs turned into real cost of goods sold and food/beverage cost percentages — the difference between your theoretical and actual food cost, where waste and shrink hide.
• Tips & payroll reconciliation. Wages, employer payroll taxes, and tip payouts reconciled back to the books so labor — the other half of prime cost — is recorded correctly.
• Period close & reporting. Your operating periods closed on schedule and consolidated P&Ls delivered by location and across the group, so prime cost and profit are comparable period over period.

The numbers Restaurant365 is built to show — and we keep honest

Restaurant365 can surface prime cost, food-cost percentage, and labor as a share of sales in near real time — but only if the underlying entries are right. Our job is to make those numbers trustworthy:

Prime cost = Food & Beverage COGS + Total Labor  (target ≈ 60% of sales or below for full-service)

When the daily sales journal is reconciled, purchases are booked as accrual AP, and inventory is counted on a fixed rhythm, R365's dashboards finally mean something. That is the whole point of being on the platform — and the part that quietly falls apart without a bookkeeper who knows both the software and the restaurant behind it. Related help: monthly bookkeeping, catch-up bookkeeping, and payroll support.

How working together works

• You keep your R365. We work inside your existing account — you retain ownership and admin. Nothing gets exported into a second, disconnected set of books.
• We handle the recurring close. Daily sales, AP, reconciliations, inventory-based COGS, and period-end reporting, on a dependable cadence.
• Behind or setting up? We can catch up neglected periods or help configure the chart of accounts and workflows so R365 reports cleanly from day one.
• Flat monthly pricing. Priced by transaction volume and number of locations — no hourly surprises. See current pricing.

Restaurant365 bookkeeping FAQ

Tides Bookkeeping is an independent bookkeeping firm and is not affiliated with, endorsed by, or a certified partner of Restaurant365, Inc. "Restaurant365" is a trademark of its respective owner and is used here only to identify the software our clients use.