Cash flow problems kill more profitable businesses than bad products or weak marketing. And most cash flow problems come from the same two places: bills that are paid late and invoices that aren't followed up on. We track both sides every month so your cash position is always clear and nothing falls through the cracks.
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Accounts payable and receivable management means knowing exactly where your money is at all times — what's coming in, what's going out, and what's overdue on either side.
Every vendor bill and business expense is entered, categorized, and tracked against its due date. You always know what you owe, to whom, and when it's due — before it becomes overdue.
Every customer invoice is recorded and tracked through payment. Outstanding invoices are flagged with aging data so you can see at a glance what's current, what's 30 days out, and what's overdue.
Both AP and AR aging reports are delivered monthly. These show every open balance categorized by how long it's been outstanding — 0–30, 31–60, 61–90, and 90+ days.
By tracking both what you owe and what you're owed, we give you a clear monthly picture of your upcoming cash position — not just what's in the bank today.
We review your current AP/AR setup, volume of transactions, and any backlog. You get a flat monthly quote on the spot.
We configure your vendor list, customer list, invoice templates, and bill entry workflow in QuickBooks Online.
Every month, bills are entered as they come in and invoices are recorded as they go out. Both sides are tracked and reconciled against payments received.
At month-end, your AP and AR aging reports are delivered with your other financial statements. Overdue items are flagged with recommended actions.
If you send invoices or pay bills — which is every business — you need AP and AR management. Here's who we help most.
You send invoices for services rendered and need to track who's paid, who's overdue, and how much is outstanding at any given time. Chasing payments manually isn't a system.
You have multiple subcontractors, material suppliers, and equipment vendors. Keeping track of what you owe each of them and when it's due is a full-time job without a system.
You've grown past the point where a spreadsheet works. You have dozens of open invoices, multiple vendors, and payment timing that directly affects your cash position.
Most cash flow crunches aren't caused by low revenue. They're caused by money that's owed to you sitting uncollected and bills that are paid at the wrong time.
Without a tracking system, invoices slip through the cracks. A client who's 60 days overdue on a $5,000 invoice isn't obvious if you're not running aging reports.
Paying all bills immediately drains cash. Paying them late creates penalties and damages vendor relationships. Timing matters — and it's only manageable with a system.
Your bank balance shows today. AP and AR tracking shows what's coming. Without it, a cash flow crunch 30 days out is invisible until it arrives.
If you pay contractors but don't track those payments in a system, you're at risk of missing 1099 filings or filing with wrong amounts — both of which come with IRS penalties.
Based in Greenville, SC. 100% remote — serving clients statewide and nationwide.
"Dan is crucial to the financial management of my business. He helps us lay out a yearly forecast. His checks and balances of our expenses are extremely crucial to our daily routine and strategy."
Schedule a free call. We'll review your current AP/AR situation and give you a flat monthly quote.
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